BSFF Private Office Privacy Policy

Last Updated: 01/03/2026

1. Purpose and Scope

This Privacy Policy governs the collection, processing, storage, and disclosure of personal data by the private office services application (“BSFF”). It applies to all users who access portfolio statements, account statements, analytical charts, or any related financial information through the Application. The processing of personal data is conducted in accordance with applicable data protection legislation, including the General Data Protection Regulation and relevant national laws.

2. Categories of Data Collected

The Application processes the following categories of personal data:

Personal Identification Data

• Full name.
• Contact details (email address, telephone number).
• Date of birth.
• Identity verification documents required under Know Your Customer obligations.

Financial and Transactional Data

• Portfolio holdings and valuations.
• Transaction history and account balances.
• Statements of account and portfolio statements.
• Exported reports and analytical outputs.

3. Legal Basis for Processing

Personal data is processed on the following legal bases:

• Performance of a contract for the provision of brokerage related services.
• Compliance with statutory obligations, including Anti Money Laundering regulations.
• Legitimate interests in ensuring system security, fraud prevention, and service improvement.
• Consent, where expressly required.

4. Purposes of Processing

Personal data is processed for the following purposes:

• Provision of access to portfolio statements, account statements, and analytical charts.
• User authentication and account administration.
• Compliance with regulatory reporting and audit requirements.
• Monitoring, detecting, and preventing fraudulent or unauthorized activities.
• Generation of financial insights and analytical outputs.

5. Data Sharing and Disclosure

Personal data may be disclosed only under the following circumstances:

• To supervisory authorities, courts, or law enforcement agencies where legally mandated.
• To professional advisers (legal, compliance, audit) bound by confidentiality obligations.

No personal data is sold or transferred for marketing purposes.

6. Data Security Measures

The Application employs technical and organizational measures to ensure the confidentiality, integrity, and availability of personal data, including:

• Encryption of data in transit and at rest.
• Regular penetration testing and security audits.
• Secure infrastructure hosted in compliant data centers.

7. Data Retention

Personal data is retained only for the duration necessary to fulfil contractual obligations, comply with statutory retention periods, resolve disputes, and enforce legal rights. Retention periods may vary depending on regulatory requirements applicable to financial institutions.

8. User Rights

Users may exercise the following rights, subject to statutory limitations:

• Right of access to personal data.
• Right to rectification of inaccurate data.
• Right to erasure (“right to be forgotten”).
• Right to restriction of processing.
• Right to data portability.
• Right to object to certain processing activities.

Requests may be submitted to the contact details provided in Section 13.

9. Exporting and Viewing Financial Statements

When users generate or export portfolio statements, account statements the Application ensures:

• Secure generation and encryption of exported files.
• Controlled access to export functionalities.
• Logging of export activities for compliance and security monitoring.
• Protection against unauthorized access during transmission.

11. Children’s Data

The Application is not intended for individuals under the age of 18. Personal data of minors is not knowingly collected or processed.

12. Amendments to This Policy

This Privacy Policy may be amended to reflect changes in legal requirements, technological developments, or service enhancements. Material changes will be communicated through the Application or via email.

13. Contact Information

For inquiries, requests, or concerns regarding this Privacy Policy, users may contact:

Bemo Saudi Fransi Finance
Email: info@bsff.com
Tel: +963 988 188 883